Privacy Policy

Effective Date: January 1, 2026

1. Introduction

YachtBooks ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our yacht management platform and related services.

2. Information We Collect

We collect various types of information to provide and improve our Service:

Personal Data

Name, email address, and phone number
Company/organization name and address
Job title and role within your organization
Payment and billing information

Vessel Data

Vessel specifications, registration, and documentation
Crew information and certifications
Maintenance records and schedules
Location and voyage data (if provided)

Financial Data

Budget information and expense records
Invoice and transaction history
Bank account information for payment processing

Usage Data

Log data, IP addresses, and device information
Pages visited and features used
Time spent on the platform and interaction patterns

3. How We Use Your Information

We use the collected information for the following purposes:

To provide, maintain, and improve our Service
To process transactions and send related information
To send administrative information, updates, and security alerts
To respond to your comments, questions, and support requests
To analyze usage patterns and optimize user experience
To detect, prevent, and address technical issues and fraud

4. Data Sharing and Disclosure

We do not sell your personal information. We may share your information in the following circumstances:

With service providers who assist in operating our platform (hosting, analytics, payment processing)
To comply with legal obligations or respond to lawful requests
To protect our rights, privacy, safety, or property
In connection with a merger, acquisition, or sale of assets (with prior notice)

5. Data Security

We implement industry-standard security measures to protect your data:

Encryption of data in transit (TLS/SSL) and at rest (AES-256)
Regular security audits and vulnerability assessments
Access controls and authentication mechanisms
Secure cloud infrastructure with redundancy and backup systems

6. Data Retention

We retain your data for as long as your account is active or as needed to provide you services. After account termination, we retain your data for up to 30 days to allow for data export. We may retain certain information longer as required by law or for legitimate business purposes such as resolving disputes.

7. Your Rights

Depending on your location, you may have the following rights regarding your personal data:

Right to Access:Request a copy of the personal data we hold about you.

Right to Rectification:Request correction of inaccurate or incomplete data.

Right to Erasure:Request deletion of your personal data (subject to legal requirements).

Right to Data Portability:Request your data in a structured, machine-readable format.

Right to Restriction:Request limitation of processing of your personal data.

Right to Object:Object to processing of your personal data for certain purposes.

8. Cookies and Tracking

We use cookies and similar technologies to enhance your experience:

Essential Cookies:Required for the platform to function properly (authentication, security).

Analytics Cookies:Help us understand how users interact with our platform.

Functional Cookies:Remember your preferences and settings.

9. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place, including Standard Contractual Clauses approved by the European Commission, to protect your data during such transfers.

10. Children's Privacy

Our Service is not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If you become aware that a child has provided us with personal information, please contact us immediately.

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the effective date. We encourage you to review this Privacy Policy periodically.

12. Contact Us

If you have any questions about this Privacy Policy or wish to exercise your rights, please contact our Data Protection Officer at:

Email: privacy@yachtbooks.io