Crew Management
Empower your crew, simplify your HR.
Handle contracts, payrolls, certificates, and leave management for onboard and shore teams. Stay compliant with maritime labor regulations.
What you can do
Key features.
One profile per crew member
Role, nationality, contact details, employment status and vessel assignment in one place.
Contracts
Contract dates, employment type, documents and renewal information.
Certificates with expiry alerts
Alerts 90, 60 and 30 days before a certificate expires.
Leave and rotation
Leave requests, approvals, rotation planning and availability in one calendar.
Payroll and per diem
Manage payroll and per diem alongside contracts.
Work and rest hours
Records in line with MLC requirements, ready for inspection.
Training and familiarisation
Onboarding and vessel familiarisation documented and tracked.
How it works
From start to finish.
- 01
Onboard
Profile, contract and familiarisation for every new joiner.
- 02
Certify
Certificates and documents tracked with expiry alerts.
- 03
Plan
Leave, rotation and tasks in one calendar.
- 04
Pay
Payroll and per diem from the same records.
YachtBooks Intelligence
Just ask.
Ask about Crew Management in plain language and get the answer from your own data.
More about YachtBooks Intelligence- Which certificates expire in the next 90 days?
- Who is currently on leave?
- Which contracts end this season?
- Which crew members have incomplete familiarisation?
One profile
The full crew history in one place.
Role, contracts, certificates, leave and documents sit in one profile for every crew member, onboard and ashore.
Certificates
Renew before it becomes a problem.
Expiry alerts at 90, 60 and 30 days give captains and managers time to plan renewals before a certificate becomes critical.
Compliance
Work and rest records ready for inspection.
Hours are recorded as part of the normal workflow, in line with MLC requirements, instead of being rebuilt before an inspection.
“From a captain’s side, it makes follow-up easier and keeps everything in one place, which is useful during handovers and reporting. The crew got used to it quickly as well.”
FAQ
Common questions.
Does it cover shore staff too?
Yes. Manage onboard crew and office teams in the same place.
Can crew members see their own records?
Yes, according to their role and permissions.
When do certificate alerts go out?
90, 60 and 30 days before a certificate expires.
See it in action.
Book a demo and we'll walk you through it with your yachts in mind.