Yacht management software
Run the whole yacht from one place.
Budgets, expenses, maintenance, crew and documents, shared by the captain, the crew and the office in real time.
4.5 on Trustpilot40+ superyachts on YachtBooks
Palma
Fuel€18,450
Antibes
Spare parts$4,380
Amalfi
Provisions€6,120
Bodrum
Berth, winter₺212,000
Who it's for
Built for the people who run the yacht.
Captains
Approve expenses, follow maintenance and hand over with everything in one place.
Chief engineers
Running hours, scheduled jobs and service history, ready when you need them.
Management companies
Every yacht's budget, crew and documents in one view, with far fewer emails to the boat.
Owners & family offices
See where the money goes, per yacht or across the whole fleet.
Modules
Every part of the operation. One system.
Every module shares the same yachts, people and numbers, so nothing is entered twice.
Budget ManagementPlan with precision
Expense Tracking (OCR)Capture, approve, and report — instantly.
Planned Maintenance (PMS)Prevent, don't react.
Crew ManagementEmpower your crew, simplify your HR.
Document ManagementKeep your yacht compliant and organized.
Accounts & Bank IntegrationSee the full financial picture.
Compliance & ISMAlways audit-ready.
Coming soonCharter ManagementEvery charter, from option to settlement.Expense Tracking
Snap the receipt. The expense fills itself.
Take a photo of any receipt or invoice. YachtBooks reads it, fills in the expense and sends it for approval, so nothing piles up at the end of the month.
“I simply take a photo of the receipt, upload it, and the job is done. No paperwork buildup, no end-of-month stress.”
Planned Maintenance
See the vessel. Find the job.
Pin equipment and tasks to their place on the vessel layout. Schedule work by calendar or running hours, and keep each system's service history and manuals together.
“YachtBooks makes this process much easier by allowing us to efficiently track machinery running hours, upcoming maintenance, completed jobs, and service history.”
Budget Management
Planned against actual, at a glance.
Build each yacht's budget from a template, by category, from APA to refit. Spending on fuel, crew, provisions and maintenance shows up against it on the dashboard.
YachtBooks Intelligence
Ask the question. Get the answer.
No need to know which report to open. Ask in plain language and YachtBooks answers from your budgets, invoices, crew and maintenance records, within your own permissions.
More about YachtBooks Intelligence- How much have we spent this month compared with budget?
- Which invoices are still awaiting approval?
- Which crew certificates expire soon?
- What maintenance is due next week?
Why we built it
Complexity belongs behind the system. Clarity belongs in front of the user.
We started in Bodrum, surrounded by yachts, captains and management companies, and we began with conversations, not a feature list.
One theme came up again and again: the industry did not lack expertise. It lacked structure. Experienced crews were working through spreadsheets, messages, emails and PDFs.
YachtBooks connects what is fragmented, automates what is repetitive and leaves professionals more time for the judgement that matters.
What crews say
Rated Excellent by the people who use it onboard.
40+superyachts on YachtBooks
4.5out of 5 on Trustpilot
9 reviews, all five stars
“YachtBooks saves us time and helps us stay in full control of our operations. The support team is always kind, responsive, and genuinely helpful.”
“From a captain’s side, it makes follow-up easier and keeps everything in one place, which is useful during handovers and reporting. The crew got used to it quickly as well.”
“Great software with constant development. Provides full management tools including financial, crew and technical modules.”
“Now with yachtbooks it became faster, cleaner and safer, all information in one software, that is always online.”
Frequently asked questions
Yes. Add or remove modules for each yacht at any time as your operation changes. Your data stays intact.
After the 14-day trial, choose the modules you want for each yacht and start your subscription. If you don't, your data is kept for up to 90 days, so you can pick up where you left off.
Yes. You can pay monthly or annually.
Yes. Your data is encrypted at rest and in transit, protected by role-based access controls, and each organisation's data is kept separate from every other. Only authorised users can access your yacht's financial and operational data.
Yes. Add yachts at any time, from a single yacht to a full fleet, without changing your existing setup.
Request a demo
See YachtBooks with your own yachts
Tell us about your operation and we'll walk you through the modules that fit it.
Prefer to try it yourself? Start a 14-day free trial